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Ballantrae Community Hall Booking Form

BALLANTRAE COMMUNITY ASSOCIATION
APPLICATION FOR LEASE OF THE COMMUNITY CENTRE, BALLANTRAE

28 DAYS CLEAR NOTICE TO BE GIVEN
(If function please state whether licensed or unlicensed)
NOTES:
Seating Capacity: Main Hall 160 (120 if tables used)
Charges for Main Hall, Buffet Room, and Kitchen if required
Affiliated Groups £5 per hour
Non Affiliated Groups £10 per hour
For Buffet Room, Meeting Room, and Kitchen without the use of the Main Hall
Non affiliated groups £5 per hour
BALLANTRAE COMMUNITY CENTRE
RULES AND REGULATIONS OF LETTING


1. All completed application forms for the use of the Centre should be in the hands of the Booking Secretary, Lynn Nield, 44 Main Street, Ballantrae KA26 0NB at least 28 days prior to the date required on the application form. Applicants must not alter the purpose stated without the con-sent of the Community Association Committee nor sub-let. The Community Centre is closed and not available for bookings on South Ayrshire public holidays. These dates are displayed on noticeboards in the foyer and the Buffet Room.
2. All parties letting rooms are responsible for any loss or damage during occupancy
3. Functions held in the Community Centre:
(a) The Hall will be let to properly constituted clubs or organisations, and to individuals for private functions, at the discretion of the Community Association Committee.
(b) Applicants must give the name of 4 stewards who will be in attendance at private func-tions when you submit your completed application form. The stewards must remain in the centre until it is cleared at the end of the function.
(c) The Community Centre must be vacated by midnight on Saturdays.
NB in cases where the letting period incurs overtime payments for the Hall Caretaker, these costs will be payable by the lessee.
4. Licensed functions:
(a) the police must be given notice of all licensed functions
(b) an appropriate alcohol licence must be sought by the lessee. Booking forms for such functions must be submitted at least 6 weeks prior to the function.
5. Nothing shall be done in connection with the buildings or furnishings to incur any risk to the property or to increase the premium for fire insurance.
6. No extra fittings or decorations shall be put up without the consent of the Community Associa-tion Committee. All extra fittings or decorations shall be removed immediately after the let. In no case should anything be fixed by nails or other attachments which may damage the building or fur-nishings.
7. Smoking is NOT permitted in the Community Centre.
8. Members of the Community Association Committee shall be entitled to access any part of the Community Centre at all times.
9. The Community Association Committee reserves the right to add to, alter, or dispense with, any of the foregoing regulations.
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